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ANNOUNCEMENTS

Proposed Revised Constitution for the Eastern Centre ACU

Cancellations

Stebbing Scramble May 5th Cancelled
Read more

As in the past we will do our best to keep you informed of any event cancellations, but we are reliant on clubs letting the permit secretary know as soon as possible.

Bye Laws

  • The ACU publishes Rules of the Union (hereinafter termed RotU) and Model Local Centre Bye-Laws (hereinafter termed LCB) under which all Centres operate. Under the RotU (clause 3.2.6), Centres may supplement the published Bye-Laws with their own rules, subject to the approval of the ACU.
  • The Rules of the Union and the Model Local Centre Bye-Laws are published each year in the ACU Handbook.

LOCAL RULES

A NAME, OBJECTIVES and AREA

  1. The name of the Centre shall be the ‘Eastern Centre of the Auto-Cycle Union’, hereinafter termed ‘the Centre’.
  2. The objectives of the Centre shall be those laid down in the RotU (clause 3.2.11) which shall be applied to motorcycle sport in the Centre.
  3. The area of the Centre shall be the Counties of Essex, Norfolk and Suffolk and that part of Greater London situated North of the River Thames and east of the River Lea, unless and until altered by the National Management Council of the ACU. in accordance with the RotU clause 3.2.2.

B CONSTITUTION OF THE CENTRE BOARD

  1. The Centre Board, which shall manage the affairs of the Centre, shall comprise Officers as defined in Clause B2 and Club delegates as defined in Clause B3 below.
  2. The Officers of the Centre shall consist of the following:

    President
    Vice Presidents (maximum 12)
    Chairman
    Vice Chairmen (maximum 2)
    Delegate/s to the National Management Council
    Honorary Centre Treasurer
    Honorary Centre Secretary

    The President, Vice Presidents, Chairman, Vice Chairmen and Treasurer shall be appointed after prior nomination at the Annual Meeting held in November each year – to take office from the following 1st January. The Honorary Centre Secretary shall be appointed at the first Board Meeting following the Annual Meeting in November, and the delegate/s to the National Management Council for the forthcoming year shall be appointed/confirmed at a meeting of the Board held in July of each year. Nominations must be signed by the nominee as accepting the nomination, must include the nominee’s ACU. affiliation number and must be received by the Centre Secretary no less than 21 days prior to the appropriate Meeting of the Board at which elections shall take place.

    Two (2) Honorary Auditors shall be appointed at the Annual Meeting each year but such a position will not entitle them to act as ex-officio members of the Board or to voting rights at meetings of the Board.
    Assistant Officers of the Centre may be appointed as required from time to time and, for example, may include a Permits Secretary, a Fixtures Secretary, an ACU. Benevolent Fund Officer and Officers of the Eastern Centre Gazette. Such Assistant Officers shall be invited to attend meetings of the Centre Board and relevant Subcommittees but they shall not be entitled to a vote by virtue of this office.
  3. In addition to the aforementioned Officers and in accordance with the RotU (Clause 2.2), for Centre Board meetings, the Board shall include ACU. Affiliated delegates from all Clubs based on the Club’s affiliated membership as at 31 December of the previous year as follows:
    Clubs not exceeding 100 affiliated member – two (2) Delegates
    Clubs over 100 affiliated members – three (3) Delegates
    Groups not exceeding ten (10) affiliated Clubs – one (1) Delegate
    Groups over ten (10) affiliated Clubs – two (2) Delegates
    In accordance with the RotU (Clause 1.3), for Annual Meetings only, clubs having in excess of 100 affiliated members may nominate two (2) delegates for the first 100 members and another one (1) delegate for every 100 members above the first 100 members.
  4. All clubs shall have the right to change its delegates to the Board at any time but the number of representatives the club is entitled to shall not be exceeded. Any change of delegates must be notified to the Centre Secretary in writing and shall take effect on and from the date of receipt of such notice. Once a meeting of the Board has begun, no change of delegate will be permitted until the conclusion of the meeting. 

C SUB-COMMlTTEES OF THE CENTRE BOARD

  1. The Executive Committee shall consist of the President, the Chairman, the two (2) Vice Chairmen, the National Management Council delegate, the Honorary Treasurer and the Honorary Centre Secretary. All shall have voting rights.

    The Executive Committee shall meet as required and act in regards to Eastern Centre finances and other urgent matters. Its proceedings being confirmed to a subsequent meeting of the Board.
  2. The Competitions Committee shall consist of the President, the Chairman, the two Vice-Chairmen, the Treasurer and the Centre Secretary and ACU eight (8) affiliated members who shall be elected at the first Board Meeting of the Centre following the Annual Meeting. All shall have voting rights.

    To be elected to the Centre Competitions Committee, all nominations must be signed by the nominee as accepting the nomination, and by the Secretary of the nominee’s club. The form must also include the nominee’s ACU affiliation number and must be received by the Centre Secretary no less than 21 days prior to the Annual Meeting of the Board.

    The elected of the Competitions Committee shall hold office for two (2) years, with four (4) members retiring annually and four (4) elected to complete the number of eight (8). Retiring members shall be eligible for re-election.

    The Competitions Committee shall appoint annually from among its members, a Chairman, and a Deputy/Vice-Chairman.

    The Competitions Committee shall deal with any matters relating to the holding and organisation of sporting events, and shall have full powers to act when the confirmation of the Board is not feasible or practical due to time constraints.

    The Committee may appoint Assistant Officers such as a Stewards Co-ordinator and Recorders etc. and may co-opt or invite persons to attend its meetings. A co-opted member shall only be allowed a vote when displacing an elected member. 
  3. Other Subcommittees may be appointed by the Centre Board from time to time.

D FINANCES

  1. One or more banking accounts shall be maintained in the name of the Eastern Centre ACU at such bank/s as the Executive Committee shall decide.
  2. Cheques on the Centre’s banking account shall be signed by the Centre Honorary Treasurer and one (1) other of the following:

    Chairman
    Honorary Centre Secretary
    One person nominated by the Executive Committee.
     
    The Treasurer, on instructions from the Board, shall refund Centre Official’s out of pocket expenses incurred in attending meetings of the Board or Subcommittees or Competitions promoted by the Centre, and any other out of pocket expenses reasonably and properly incurred.

E MEETINGS

  1. The Standing Orders applicable to meetings of the Auto-Cycle Union shall, as far as possible, be applicable to the meetings of the Centre, its Board and Subcommittees, and in cases of difficulty or doubt, the decision of the Chairman of the day shall be final.
  2. Notices of Board Meetings shall be sent by the Centre Secretary to all Officers and Assistant Officers of the Centre and to all Secretaries of those Affiliated Clubs whose names are inscribed on the Centre Roll at that time. Notices of Committee meetings shall be sent only to their appointed membership and to such persons invited to attend. Any such notices shall be sent not less than 7 days prior to the meeting.
  3. Any Officers of the Board or members of Committees who shall fail to attend for three (3) successive meetings at which their presence would normally be expected, shall be deemed to have retired from office or from the relevant committee unless good and sufficient reasons for such absence have been tendered and accepted by the Board or relevant Committee.
  4. The quorum for meetings of the Board shall be 15, of which not more than 5 shall be Officers. Each Officer and nominated club delegate shall be entitled to one (1) vote and in the case of equality of votes, the Chairman of the day shall have a casting vote.
  5. The quorum for meetings of the Executive Committee shall be three (3) and the quorum of the Competitions Committee shall be three (3) elected members. Each Officer and committee member shall be entitled to one (1) vote and in the case of equality of votes, the Chairman of the day shall have a casting vote.
  6. Dates and venues for all following meetings, unless previously arranged, shall be determined at each successive meeting of the Board and its Subcommittees 

F SECRETARY 

At the first meeting of the Board following the Annual Meeting, an Honorary Centre Secretary shall be appointed to take office on 1st January of the following year, either in an honorary capacity or at such remuneration as may be fixed by the Board. The Centre Secretary shall remain in office for a period of one (1) year unless previously released from office by the Board. The duties of the Secretary shall include but shall not be restricted to: 

(a) Responsibility for the recording of proceedings of all business transacted at meetings of the Board and all Subcommittees of the Board.

(b) Responsibility for the production of minutes of all meetings and for submitting them for confirmation at the next following meeting of the Board or Subcommittee as the case may be.

(c) Responsibility for all correspondence in connection with the work of the Centre. 

G BYE-LAW REVISIONS

The bye-laws shall be reviewed and revised as deemed necessary by the Executive Committee of the Eastern Centre. Any affiliated club or individual may submit suggestions for revisions to members of the Executive Committee for consideration and subsequent recommendation but subject to the approval of the Executive Committee which shall not be unreasonably refused. All revisions will be approved only at the Centre Board meeting following the Annual Meeting and will take effect on the following 1st January.

In the event of any urgent revisions becoming necessary, the Executive Committee shall have the powers to incorporate the necessary changes. These shall then be presented for ratification at the next Centre Board meeting to take immediate effect.
 
By Order of the Board of the Eastern Centre Auto-Cycle Union
November 2002