Covid-19 Event Guidance

The ACU are releasing regular documents which give guidance to those planning to run events during the current Covid-19 restrictions, which we will make available on this site. Organisers and competitions are advised to check back here regularly for the latest information:

Sport & Travel Notice from ACU Head Office - 14th Jan 2021

Coronavirus (Covid-19): ACU Motorcycle Sport and Travel

Following the Prime Minister’s address to the nation on 4th January, it is important to emphasise the clear message by the UK Government that we must all Stay At Home. The single most important action we can all take is to stay at home to protect the NHS and save lives.

ACU members should be aware that current UK Government advice states that we should all minimise the time spent outside our homes, but we can leave our homes to exercise. This should be limited to once per day, and we should not travel outside the locality of where we live. Exercise can be taken in a public outdoor place:

  • by yourself
  • with the people you live with
  • with your support bubble (if you are legally permitted to form one)
  • in a childcare bubble where providing childcare
  • or, when on your own, with one person from another household

For elite and amateur sports people, individuals and their Coaches can work together on a one-to-one basis for physical training following social distancing rules and staying in the locality of where they live but travelling long distances to meet up and train is not permitted. The government and devolved administration guidelines have made it clear that all UK sports venues inside and outdoors must remain closed until further notice.
ACU Chairman Roy Humphrey commented, “These are hard times for all, a third national lockdown is tough, but as we have all seen from the news, very necessary to try and minimise the pressure on the NHS which as we know is currently at critical levels all over the country as more and more people are getting infected by coronavirus. The message is clear, stay at home, minimise your travel and by all means train within the guidelines, that means physical training with the people you live with or with one other person. Most importantly, ACU members should not be out and about using a motorbike for recreational or training purposes, that goes completely against the UK Government guidelines. We are all part of and represent the ACU, either as competitors, Officials or Members. We are the governing body, as recognised by the UK Government and many other organisations and as such we all need to act responsibly. There is light at the end of the tunnel, we just need to be patient, adhere to the rules and support the NHS”.

There should be no organised motorcycle sport activity in any form (i.e. training, practice or competition) until UK Government restrictions are reviewed. The ACU will monitor all government announcements and adjust ACU rules accordingly.

No Events in Tier 4 Areas - December 24th
All Events Cancelled in Eastern Region

As you will no doubt be aware most of the Eastern Centre currently falls under Tier 4 status; and as of Boxing Day the rest of the Centre will be covered by this level of restriction.

The ACU issued a statement on December 21st covering the Welsh Lockdown and Tier 4 restrictions in England which have been forwarded to all clubs within our Centre. Just so that no-one is in any doubt the following sentence from the statement is the most important, and should be adhered to by all of us:

With immediate effect in the Tier 4 areas of England and for Wales it is simple, all organised events are cancelled until the Prime Minister and First Minister for Wales announces the easing of lockdown restrictions.

The Chairman of the ACU, Roy Humphrey, also reinforced the message, "As I’ve said before, although we think motorcycle sport is important, in the grand scheme of things, it isn’t. We need to consider the impact on the NHS which is under a massive strain, we need to do our bit and follow the rules. The perception of the sport is important, whilst the NHS is under the pressure it is given the spread of the new strain of Coronavirus, for organised motorcycle sport to be held in these Tier 4 areas would be irresponsible. We just need to follow the rules issued by the UK Government and those announced by the First Minister of Wales”.

Let’s hope the new year brings with it an end to this current situation so that we can all enjoy each other’s company, and perhaps, get out on our bikes again! Stay safe, and remember, we have many ways of communication these days so if you are on your own don’t be shy - get in touch with a friend and talk about the good old days!!

Event Signage
The following signs for use at events are available for download:
Venues & Safety Advisory Groups plus Covering Letter

In light of the guidance from ACU head office that local authorities should be contacted about ALL events that are being run on an ACU permit we have put together a list which covers all the venues that are currently, or have in recent years, been used for one type of event or another and the relevant council to contact. Many of the councils have an online form to complete and ask for any other covering documentation. The ACU have provided a covering letter which gives a brief overview of our sporting disciplines, and the fact that our events are Covid-19 secure to support any approach to a local authority.

My suggestion, especially for those of you who are running small (less than 300 people at the event and/or no spectators) is that you send your normal risk assessment, your Covid-19 risk assessment, and the ACU covering letter to the relevant authority. If you have received it then a copy of your permit would be good too. You are not asking for their permission to run the event, just being courteous and informing when and where the event is taking place. In the vast majority of cases, you will hear no more, or just receive an acknowledgement of you correspondence.

Important information for those of you who use a venue within the Braintree Council local authority please contact the Centre Permit secretary prior to any correspondence with the council.

Hopefully this will all revert to pre Covid-19 protocols some time during next year but in the meantime please follow the National Govt and ACU guidance so that we are doing, and being seen to be done, everything we can to organise our sport in a safe and secure manner for both our participants, and for the wider general public as well.

Click on the link below to download an Excel spreadsheet containing venues and Safety Advisory Groups in the ACU Eastern region.

Grasstrack
The following documents are available for download:
Email from ACU Head Office - 24th July 2020

Dear All,

Following recent changes in government guidelines the situation regarding the admission of spectators to events is we believe is as follows:

Spectators at ACU Permitted Events. Spectators can be admitted to ACU Permitted events if individual Organisers feel confident within themselves that they are content to allow spectators into their event and that they have the capability / space at the venue which allows for Social Distancing Measures to safely take place. Organisers must ensure the following:

A Risk Assessment has been put in place to ensure control measures have been considered to mitigate the risk of infection (as outlined in the Safety Assessment Statement above, this risk assessment may be used provided the Organiser accepts responsibility and puts in place the control measures outlined in this document.

  • The Local Authority is contacted to inform them of the intent to hold an ACU permitted event and that it is intended to allow spectators into the venue and to confirm that suitable control measures have been put in place to ensure the venue is Covid-19 Secure as per the guidance / advice issued by the UK Government and the Auto-Cycle Union.
  • The Landowner is content for the event to take place and the landowner is content that spectators will be admitted to the event.
  • A Track and Trace method is put in place to record details of spectators being admitted to the event.
  • There is not a requirement to take details of every individual, based on the fact that any other persons in the vehicle / pillion passenger are from the same household / support bubble, but details of the driver of the vehicle or rider of the motorcycle should be recorded.

The details required are: Name, postcode / house number. Mobile number and/or email address.


To assist, the Risk Assessment template has been updated to account for this change. We cannot stress enough that you should complete the template in accordance with your specific club and venue, and your advice to the local authority is acknowledged

Youth Sport
The Wheels Are Now Turning For Youth Riders……

Resumption of Youth Training & Practice (These guidelines apply to England and IOM only) 
We know that everyone is keen for the resumption of youth activity as soon as it is safe and appropriate for them to do so and following the publication of the latest government guidelines on exercise, the ACU are happy to announce that youth training and practice can resume in England and the IOM in line with current training and practice timelines. This decision is based on government guidelines detailing the use of public spaces, outdoor activity and exercise. In case you haven’t seen the latest guidance the link to the document is given below: 

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/guidance-for-the-public-on-the-phased-return-of-outdoor-sport-and-recreation   

Training: Under the new social distancing guidelines, which allow up to, but no more than six people to gather, parents can take their children to a 1-1 coaching or training session, as long as the gathering does not exceed six people. Any sports coaches or trainers undertaking 1-1 sessions should ensure they are complying with relevant ACU guidance/advice and conduct a thorough risk assessment before engaging in any sessions. This should include particular consideration for under 18s and vulnerable adults. 

Practice Events: The latest Government advice is that it is important children have as many chances to be as active as possible, so, youth participation can now be included in Practice Permits. With immediate effect, permit applications may be sent to the relevant Discipline Secretary to apply for a Practice Permit for practice events including youth to commence from 8th June. An updated Covid-19 Risk Assessment with guidance on youth practice will be produced for each discipline in due course and sent out by Race Secretaries. 

It is important to say that any return to activity must take account of local conditions and any risk assessment for normal activities should be undertaken as well as ensuring that all government guidance around Covid-19 is taken into account.

Summary of dates:
Activity_________________ Permit Application Date_____ Event Date
Coaching/Training _______ 27th May 2020 ____________ 1st June 2020
Practice Events__________ 1st June 2020 _____________ 8th June 2020

We will update Centres and Clubs in Scotland and Wales when Devolved Governments review their current guidelines 

Kind regards
Neil Doctor
Assistant General Secretary
Telephone: 01788 566434
Website: acu.org.uk


Clubs can now apply for practice permits from the ACU Office for Practice Days taking place from 8th June and include Youth classes if they wish.

Motocross
Email from ACU Head Office - 29th May 2020

Dear Motocross Clubs

Firstly, I hope that you and your families are all keeping well.  Following Wednesday's Press Statement, I have some positive news at last.

In line with the two ACU press statements issued 13th May "ACU & AMCA planned return to Motorcycle sport" and 27th May "The Wheels Start to turn..." we are pleased to be able to get practice and small events underway in the coming months.

Initially it may all seem a bit strange but hopefully if and when your clubs starts up again the attached Covid 19 Risk Assessment and General Principles (The restart of Off R Road Sport) document will help you comply with Government Guidelines and Recommendations.

Please be aware that when you apply for a permit you will need to return your Covid 19 Risk Assessment with the application & SR's.  We appreciate there is a lot of information to take on board so I've listed below  the main changes as we enter this phase of the return to sport. I've attached the Practice Permit Guidelines for those clubs that may consider this option.
 

  • No two day events
  • No Spectators allowed
  • No Sidecar Sport
  • No Youth Sport
  • No overnight camping.  (Riders will be expected to arrive early on the morning of the event or practice)
  • Adult riders must be 16 years of age or over (Practice & Competition)
  • Reduced rider numbers for practice and small events
  • On site = Rider + 1 additional person
  • No National Events or British Championships to be run in this phase
  • Officials and Personnel in the "Extremely at Risk" category due to age or health must be shielded and not permitted to attend. 
  • Officials and Personnel in the "At Risk" category must be shielded
  • Remember under the current Nations guidelines you should not be accepting riders resident in Wales, Scotland or Ireland in you are running in England.
  • Premier permits £25.00 & premier rate insurance for practice days per capita,  Basic Practice Permits £440 and Basic Competition Permits £500.
In addition please keep an eye on the ACU website for updates by clicking this link https://www.acu.org.uk/News/Club-News/

We are here to help, so if you need any further clarification please contact me either by phone or email.

Best regards

Sonia Goggin
ACU Motocross Secretary

01788 566404

The following documents are available for download: